2026 Guide
Excel is free but costs you time, jobs and credibility. See what you can do instead.
Try OFFIX freeThese are the most common problems tradespeople face when using Excel for quotes.
Opening the template, filling everything in manually and saving takes 30–60 min per quote. Time you could spend on the job.
One wrong formula or missed cell reference, and the quote is off. That costs money.
Excel files are awkward to edit on your phone. On the job site, it's a pain.
Calculating and filling in ROT/RUT deductions manually in a spreadsheet is time-consuming and error-prone.
Export, rename, attach to email... That's too many steps for a simple quote.
A spreadsheet file doesn't look like a real quote. Customers notice — and it affects trust.
| Criterion | OFFIX | Excel / Kalkylark |
|---|---|---|
| Time per quote | Under 60 seconds | 30–60 minutes |
| Voice input | ✅ | ❌ |
| AI-generated content | ✅ | ❌ |
| Send as PDF | One tap | Export → save → attach |
| ROT/RUT deductions | ✅ automatic | Manual calculation |
| Invoicing | ✅ | ❌ |
| Mobile experience | Designed for mobile | Clunky on mobile |
| Calculation errors | Automatic calculation | Common formula mistakes |
| Sharing with customer | Direct link or PDF | File via email |
| Cost | 249 SEK/mo | 0 SEK (but costs time) |
249 kr/mån
Everything included: voice, AI, ROT/RUT, PDF, invoicing, Fortnox
Do the math: 249 SEK / 4 weeks = 62 SEK/week
0 kr/mån*
Free tool — but requires Microsoft 365 or Google account
Hidden cost: ~2 hours/week × your hourly rate
* A tradesperson at 500 SEK/h who saves 2h/week with OFFIX earns 3,751 SEK/mo more than OFFIX costs.
Create your first voice quote in 60 seconds. Never go back to spreadsheets.
Try OFFIX freeNo credit card required • Free to try